{"id":5636,"date":"2019-12-10T15:53:12","date_gmt":"2019-12-10T15:53:12","guid":{"rendered":"https:\/\/www.cityofbristol.ac.uk\/?page_id=5636"},"modified":"2024-01-02T13:33:33","modified_gmt":"2024-01-02T13:33:33","slug":"privacy-statement","status":"publish","type":"page","link":"https:\/\/www.cityofbristol.ac.uk\/privacy-statement\/","title":{"rendered":"Privacy statement"},"content":{"rendered":"\n

This page explains what the College\ndoes with the personal information you provide us.<\/p>\n\n\n\n

General <\/h2>\n\n\n\n

From time to time you will be asked to tell us personal information about yourself (e.g. name and email address etc) in order to become a student or a client, to use College systems and services and so on. At the point of collecting the information we aim to clearly explain what it is going to be used for and who we may share it with. Generally, the information is processed as part of our public task of providing education.<\/p>\n\n\n\n

We would only use\nit for marketing with your prior consent.<\/p>\n\n\n\n

Any sensitive<\/strong> personal\ninformation will never be supplied to anyone outside the College without first\nobtaining your consent, unless required or permitted by law. We comply with the\nData Protection Act 1998 and the General Data Protection Regulation (GDPR),\nincluding removing your personal information from our systems when it is no\nlonger required and ensuring that all personal information supplied is held\nsecurely.<\/p>\n\n\n\n

Whenever you\nprovide such personal information, we will treat that information in accordance\nwith this statement, current legislation and our Data\nProtection Registration<\/a> (Registration Number: Z7197213). We\nalso aim to meet current best practice.<\/p>\n\n\n\n

Individuals whose\npersonal information the College holds have certain rights under the law. More\ninformation can be found on the Information Commissioner\u2019s website<\/a>.<\/p>\n\n\n\n

Enrolment<\/h2>\n\n\n\n

This section\nexplains how the College uses the personal information that you give us on the\nenrolment form.<\/p>\n\n\n\n

How the College\nuses your information<\/strong><\/p>\n\n\n\n

The information\nwill be used for purposes relating to education, training, employment, general\nadvice services, well-being and research. The College may share non-sensitive\npersonal information about you with other organisations, for example the Local\nAuthority, for these purposes. We do not share your information for purposes\nthat are incompatible, such as product marketing.<\/p>\n\n\n\n

Sensitive personal\ninformation you provide (eg. disability or ethnicity) may be used by the\nCollege for the purposes of equality of opportunity, support for your studies\nand to minimise risk. It may also be used anonymously for statistical purposes.\nThe College will ask your permission before sharing sensitive information with\nother organisations, unless the sharing is permitted by law and necessary.<\/p>\n\n\n\n

How government\ndepartments use your information<\/strong><\/p>\n\n\n\n

We pass most of the\ninformation to government agencies to meet funding arrangements. The College is\na Data Processor for the Education and Skills Funding Agency. This means that\nthe College will pass most of the personal information and some of the\nsensitive information you provide to the Education and Skills Funding Agency\n(ESFA), and where necessary it is also shared with the Department for Education\n(DfE).<\/p>\n\n\n\n

The information is\nused for the exercise of functions of these government departments and to meet\nstatutory responsibilities, including under the Apprenticeships, Skills,\nChildren and Learning Act 2009. It is also used to create and maintain a unique\nlearner number (ULN) and a Personal Learning Record (PLR).<\/p>\n\n\n\n

The information\nprovided may be shared with other organisations for purposes of administration,\nthe provision of career and other guidance and statistical and research\npurposes, relating to education, training, employment and well-being. This will\nonly take place where the sharing is in compliance with the Data Protection Act\n1998 and GDPR 2018.<\/p>\n\n\n\n

You may be\ncontacted after you have completed your programme of learning to establish\nwhether you have entered employment or gone onto further training or education.<\/p>\n\n\n\n

You may be\ncontacted by the English European Social Fund (ESF) Managing Authority, or its\nagents, to carry out research and evaluation to inform the effectiveness of the\nprogramme.<\/p>\n\n\n\n

Further information\nabout use of and access to your personal data, and details of organisations\nwith whom the data is regularly shared are available at: https:\/\/www.gov.uk\/government\/publications\/esfa-privacy-notice<\/a><\/p>\n\n\n\n

The legal basis for\ncollecting the information<\/strong><\/p>\n\n\n\n

Most of the\ninformation on the form is collected because it is necessary for your enrolment\nas a student or is required by law. You must provide it in order to enrol at\nthe College.<\/p>\n\n\n\n

The following\ninformation we are collecting based on your consent, and you may withdraw your\nconsent without this affecting your status as a student: emergency contact\ndetails and parent\/carer contact details.<\/p>\n\n\n\n

Parents, carers and\nguardians<\/h2>\n\n\n\n

Under the GDPR and\nthe Data Protection Act 2018, young people aged 16 and over can decide for\nthemselves and give consent for the processing of their personal information.\nParental consent is not required. There may be exceptions in regards of\nstudents with severe learning difficulties, school link students and those who\nare otherwise unable to decide for themselves.<\/p>\n\n\n\n

The College has\nfound that it is very beneficial to the young person\u2019s progress as a student if\nthe College is able to engage with the parents (or guardian\/carer). Therefore\nit is very important that we have the parents\u2019 details recorded on our systems.<\/p>\n\n\n\n

When a student is\nin Further Education, parents\/carers\/guardians (or any other third party) are\nnot automatically entitled to the student\u2019s information. We can only release\ninformation about our students if we have their consent for this recorded on\nthe College system. Students are asked for their consent for sharing\ninformation with parents\/others on the enrolment form or when enrolling\nface-to-face. Students can also inform the College later on of who the College\nmay discuss with about their College matters.<\/p>\n\n\n\n

Students may\nwithdraw their consent the same way which they gave it.<\/p>\n\n\n\n

In general, we can\nonly share information if we have the person\u2019s consent, or there is a\nparticular piece of legislation or agreement allowing us to share it without\nconsent.<\/p>\n\n\n\n

Websites and\ncookies<\/h2>\n\n\n\n

This section\napplies to anyone accessing College websites.<\/p>\n\n\n\n

A cookie is a small\nfile, typically of letters and numbers, downloaded on to your device (e.g. your\nPC) when you access the College website. Cookies allow the website to recognise\nyour device and so distinguish between the different users that access the\nsite.<\/p>\n\n\n\n

Session cookies<\/strong> will remember\nyour selections as you browse the site. These cookies are for the browsing\nsession and not stored long term. No personal information is collected by these\ncookies.<\/p>\n\n\n\n

Google Analytics\ncookies<\/strong> help us to make the website better for you by providing us with\nuser statistics, for example: which pages are the most visited; how a user\nnavigates the site. No personal information is collected by these cookies.<\/p>\n\n\n\n

You may delete or control the use of cookies through your browser settings. Our Cookies policy<\/a>.<\/p>\n\n\n\n

To find out more\nabout cookies and what cookies might be stored on your device, visit www.aboutcookies.org<\/a> or www.allaboutcookies.org<\/a><\/p>\n\n\n\n

During the course\nof your study you may be asked to use third party websites or services or\naccess linked content (eg. Youtube, Mahara) which may collect personal data\nabout you. That site\u2019s own privacy notice will explain you how they use your\ndata.<\/p>\n\n\n\n

Responsibilities<\/h2>\n\n\n\n

The College as a corporate body is the data controller under the Data Protection Act, and the Board of Governors is therefore ultimately responsible for implementation.<\/p>\n\n\n\n

Further information<\/h2>\n\n\n\n

The Data Protection\nOfficer (DPO) is Joanne Ward. If you have any questions about Data Protection\nat the College, please contact:<\/p>\n\n\n\n

corporate.services@cityofbristol.ac.uk<\/a><\/p>\n\n\n\n

Corporate Services
City of ÌÇÐÄVlog´«Ã½ College
College Green Centre
PO Box 3158
ÌÇÐÄVlog´«Ã½, BS6 9JS<\/p>\n\n\n\n

If you have a data\nprotection concern that cannot or has not been resolved by the College, you\nhave the right to raise it with the Information Commissioner\u2019s Office<\/a>.<\/p>\n\n\n\n

Privacy notices by\naudience<\/p>\n\n\n\n